To develop a deeper understanding of project management, it is first important to become familiar with project control systems. Project control could be thought of as an element within a project which is responsible for making sure it is on track, as well as on time and within the defined budget. Project control should start early on within the project, and it should only end once the project has gone through the implementation review.
The Five Project Management Elements
Traditionally, there are five methods which are associated with project management, and these are
- Planning for Development
- Execution
- Initiation
- Monitoring
- Closing
Project control is useful for every step of the post implementation process. Every project must be accessed for the proper amount of control that is needed, because if you have too much control, it will be very time consuming, but if you have too little, you put the entire project at risk. If the project control is not properly implemented, the cost for the business has to be clarified based on the additional fees involved, as well as the errors and the fixes which are necessary to correct them.
Control systems are useful for the purpose of handling communication, costs, and risks. Auditors must take the time to think of the project in terms of how they look on the financial statements, and the reliability that the stakeholders have in terms of control.
It will also be necessary for the auditors to take the time to review the procedures and processors to determine the ways in which they’re implemented. The process for developing quality within the product can be properly assessed when it is necessary.
The business may decide that the auditing firm should be present during the process to detect any problems early, so that it is much easier to fix them. The auditor can also act as a type of control consultant, which would make them a part of the team for development, and they could also function as an auditor who is independent.
Formal Project Management Process Systems
Many organizations will take the time to create systems which are formal when it comes to developing processes. This is necessary because it ensures that the systems are developed in the right way. A process which is formal can be thought of as being similar to the creation of controls which are strong, and the auditors must take the time to review these procedures so that they can be sure that it is properly designed, and that it uses good practices. A formal system will be comprised of a number of things, and some of them include strategies that allow development to be aligned for the broader objectives connected to the institution.
It will also be necessary for standards to be created for the fresh systems. It is also important for the project management issues to consider the budgeting and timing, and procedures which can properly explain the process which are also very important.
The initiation phase is very crucial, and the reason for this is because it decides the scope and nature for the project. If this stage does not work in the proper manner, there is a good chance that the project will not be successful, particularly when it comes to meeting the needs for the business. The primary project controls are necessary so that the business environment can be understood, and deficiencies must be reported.
Initiation Planning
During the initiation stage, one must take the time to study the business needs to determine whether or not the goals are reachable. It is also important for the operations to be properly reviewed. It is also critical for the conceptual design for the end product to be made.
The costs and benefits of the project must always be considered, and the best way to do this is to carry out a financial analysis. There are many items and pieces of equipment that may be necessary for the project, and this makes it necessary to create and showcase a contract requirement. Once the initiation phase is completed, the next phase is one for design and planning.
